Individual Expeditions

Grand Canyon Youth reserves the right to cancel any expedition and/or alter expedition dates due to weather, safety concerns, and/or any other unforeseeable circumstances. If GCY cancels your expedition, all payments will be refunded. If a participant cancels more than 45 days before the departure day, expedition payments will be refunded, less a 10% non-refundable deposit of the total expedition price. All other cancellations are ineligible for a refund, subject to the reasonable discretion of GCY in making exceptions to this policy as appropriate under the circumstances.

If you need to cancel because of exposure to or diagnosis of COVID-19 in the days before your expedition, please call the GCY office to learn more about your options. 

GCY’s COVID-19 Task Force, made up of board members, staff, and medical experts, developed a Risk Assessment Tool with objective criteria to determine which expeditions to run in 2021. Our goal is to minimize the risk of COVID-19 being present on an expedition through monitoring community spread and implementing a pre-trip health agreement. In an effort to remain vigilant in an ever-changing environment, risk will be assessed several times throughout the planning process leading up to the expedition.

For 2021, GCY has implemented the following COVID-19 related changes:

1. At this time, Individual Expeditions will be limited to participants who live in Coconino County, AZ. Use our contact form to sign up to be notified if we are able to open applications to non-Coconino County residents. 
2.  An adult responsible for each participant is required to be within five driving hours of Flagstaff, AZ for the duration of the expedition. In the event of an evacuation, GCY will communicate with this adult, who will take responsibility for the participant once off the trip. 
3. All participants will agree to pre-expedition behaviors outlined in our COVID-19 Health Agreement. 

GCY requires proof of a negative COVID-19 test or vaccination for participants, volunteers, and staff on multi-day expeditions. One-day expeditions do not require proof of a negative COVID-19 test or vaccination record. GCY does not accept positive antibody tests. 

Please test within 5 days of the start of your expedition, and share your results with your group leader/Trip Coordinator or GCY before your expedition starts. Refer to the below chart to help you schedule your test:

*If you are travelling with a group, your expedition start day is your first travel day. Please call the office if you have questions. 

If you cannot find a COVID-19 test in your area, consider some of the at-home tests available at drug stores. Keep in mind, these tests may require a smartphone. In addition, you may be able to find regional COVID-19 tests through participating pharmacies.

You will not be allowed to participate on your multi-day expedition without proof of a negative COVID-19 test result within 5 days of expedition start, or proof of vaccination. For day-trips you do not need to provide test results in order to participate.

No, you do not need to be vaccinated in order to participate. However, GCY will accept COVID-19 vaccination records in lieu of providing a negative test result before your expedition.

Yes. All multi-day expedition participants will be required to provide proof of a negative test result regardless of your past diagnosis.

Take steps to limit your exposure to COVID-19 for the 14 days prior to, and while traveling to, your expedition. The COVID-19 Health Agreement you will sign and agree to includes practicing social distancing, wearing a face covering when in public or when social distancing is not possible, frequent hand washing, and monitoring your health for symptoms of COVID-19 while traveling to your expedition. GCY encourages all participants to check CDC guidelines frequently.

Before the expedition, all participants, volunteers, and Field Staff will agree and adhere to our COVID-19 Health Agreement. These requirements ensure we are all active participants in minimizing the potential for the presence and spread of COVID-19 on expedition. 

Prior to your expedition departure, GCY or your group leader will conduct a health screening. This screening will include: reviewing your vaccination or COVID-19 test results; taking your temporal temperature; verification that you do not have/have not had any COVID-19 symptoms in the last 14 days; and confirming that you have not been exposed to anyone who has tested positive for COVID-19. 

While traveling in a vehicle to your expedition, all participants, volunteers, and Field Staff are required to wear face coverings and vehicle ventilation will be increased.

On expedition, GCY Field Staff will work with each group to support everyone’s health and safety. While our expeditions will continue to be highly participatory, we have made some adjustments to better support the health of everyone on our expeditions. There will be requirements for face covering, hand washing, social distancing, and additional sanitation measures. 

If you have specific questions, please call our office and we will be happy to talk about our precaution measures in more detail. 

If you, or someone in your household, is exposed to or suspects exposure to someone diagnosed with COVID-19, we ask that you follow the CDC’s guidelines for exposure and preventing the spread of COVID-19. 

If your exposure was greater than 14 days from the start of your expedition and you can provide proof of a negative COVID-19 test taken within 5 days of your expedition start day, we welcome you to join us. 

If your exposure occurs fewer than 14 days from the start of your expedition, you will be unable to  participate. Please call our office to learn more about your options. 

GCY will require a negative test result for everyone who has been in close contact with someone who has COVID-19, regardless of vaccination status or expedition length. If you are participating on a one-day expedition, and you experience any COVID-19 symptoms within 14 days prior to your expedition, GCY will require you to provide proof of a negative test result before you will be allowed to participate. 

Anyone experiencing symptoms of COVID-19 will not be permitted to join an expedition. 

If someone presents COVID-19 symptoms while on expedition, GCY Field Staff will isolate the individual and evaluate their condition. They will determine when/if to evacuate based on the condition of the patient, the risks of the evacuation, and their ability to manage the condition in the field. Field Staff have access to emergency communication devices to reach out to Emergency Medical Services and the GCY office for support when needed.  

GCY office staff will contact the legal guardians of any participant who requires an evacuation from the expedition and work with them to support the evacuation.

GCY will communicate with all families if a possible exposure has occurred. 

Yes! We are available to make sure you have everything you need for your expedition. We encourage all participants to see what they can borrow from GCY before making any purchases. Please call our office to make an appointment, or contact us a list with sizes and we can have items ready to meet you at the start of your expedition. 

Please contact us or call our office at 928.773.7921

You are more invested in an experience when you work to earn it yourself! To achieve this, you are required to complete three Pre-Trip Requirements:

• Educational Component: Learning about your destination before participating helps you connect with the place you will visit.
• Service Component: Doing service projects in your community helps prepare you to form a cohesive community in the wilderness.
• Youth Earnings Component: Earning a portion of the trip price helps you feel financially invested.

Each GCY Individual Expedition has a slightly different variation of these components; you will receive specific information when you apply. To learn more about these requirements, visit the Pre-Trip Requirement Tab.

Being in wilderness means taking a break from the hustle of everyday life. You will travel downstream, spending your days sharing meals, playing games, hiking to incredible vistas or cultural sites, learning about the place you’re in, and having a lot of fun! Everyone works together: setting up camp, doing science projects, cooking dinner, and washing dishes. You are a full participant in all aspects of river life! Each day you will move downstream, and each night you will camp in a new place.

What happens off the river can be as spectacular as the rapids! Come ready to explore side canyons – you may hike to historical sites or hidden waterfalls. Every GCY expedition includes a Citizen Science element, where you will assist in collecting data for ongoing research projects, and most Individual Expeditions will include scientist representatives from the United States Geological Survey (USGS) or National Park Service. GCY guides will also lead art projects, games, and leadership activities. Come ready to work & learn!

Your group will include youth from across the country – sometimes from across the world! Each expedition has a Trip Coordinator, an adult leader in charge of helping you prepare and making your expedition successful! Your Trip Coordinator will communicate with you prior to the expedition and be your main group leader throughout the expedition. At the river you will meet your guide crew. Our guides have a passion for working with youth. Many GCY guides are alumni of our expeditions! You will also likely have one or more scientists from the USGS or National Park Service facilitating Citizen Science research projects.

For Middle School Expeditions

It is helpful to be in decent physical condition for your adventure. You will be outside, active, and in the hot sun every day. This is part of the fun, but can be challenging. Having broken-in footwear and knowing how to stay hydrated are great places to start. Besides rafting and hiking, plan on being involved in loading and unloading boats, packing and unpacking gear, and setting up and taking down camp. Even if you’re not ‘outdoorsy’, do not know how to swim, or have never camped before, everyone can participate and succeed!

For High School Expeditions

It is important to be in good physical condition for this adventure. Building up endurance prior to your expedition is a good idea. You will be outside, active, and in the hot sun every day. This is part of the fun, but can be challenging. Besides rafting and hiking, plan on being involved in loading and unloading boats, packing and unpacking gear, and setting up and taking down camp.

Hiking in the desert Southwest is different from hiking anywhere else. Many hikes contain uphill sections over uneven terrain, near vertical drop-offs. It can be very hot and dry, or wet and cold. Some hikes include rock scrambling and require guide assistance. Hiking is an important aspect of the expedition; expect to hike a couple hours a day.

Knowing how to swim is not a prerequisite for participating in a GCY expedition. We have served youth with a variety of abilities – from first-time swimmers to youth in wheelchairs. Whenever you are in the water, you will be wearing a personal floatation device (PFD).

GCY has served youth with a variety of medical needs and physical abilities. This includes youth with diabetes, cerebral palsy, seizure disorders, visual impairments and blindness, deaf youth, amputees, youth who use wheelchairs, and more. Our expeditions are for every youth, and we will work to support you the best we can. However, if your condition is new or you are still learning to manage it, it might not be the right time now. If you have questions as to whether a GCY expedition is the right choice for you, first review our Essential Eligibility Requirements and reach out to GCY.

Yes. GCY has a lot of experience serving youth with a variety of food allergies and dietary restrictions. We are able to accommodate most dietary needs. In certain cases, we may ask you to bring along some supplemental snacks or your favorite allergy-friendly foods (e.g. your favorite gluten-free bread). Please fill out the GCY application in a thorough and detailed manner to help us understand and support your dietary needs in the best way possible.

The weather in the Southwest is as unpredictable as the place itself. Prepare for all kinds of weather, and being outside all day every day. Your expedition could be sunny and hot, cold and drizzly, or a combination of both! Pack layers to help you adjust to the range of temperatures and conditions. We recommend checking the weather conditions prior to your expedition by searching the forecast for where you will be traveling.

Overnight expeditions will typically sleep at a different camp each night. GCY will provide you with a ‘sleep kit’, which includes a sleeping bag, sleeping pad, tarp, and sometimes a sheet. While all participants are encouraged to sleep out under the starry night sky, we also provide tents in case of weather or other group considerations. 

We want to make sure everyone feels welcomed and supported on our expeditions. Depending on everyone’s needs, our camp boundaries and sleeping arrangements are not always based on binary gender decisions. Additionally, environmental or logistical factors out of our control may impact the camping arrangements we can provide. We know each group and camp will be different, so our Field Staff will work with you and your group leader to respect and accommodate everyone’s needs.

Yes. GCY has Financial Aid funds available for every Individual Enrollment Expedition. Extended wilderness river trips are expensive endeavors, and some families and youth may need support. GCY, along with our donors, are proud to offer Financial Aid to participants who demonstrate financial need. There are no limits or cutoffs for requesting Financial Aid – we encourage anyone who needs help to apply. Everyone is qualified to apply for Financial Aid. The vast majority of applicants are awarded a portion of their request. Because funds are limited, please ask only for what you need. The Financial Aid Request form is available at the end of your online Youth Application, and includes fields and short answers for parents / guardians and youth to complete together and independently.

If you, or someone you know, would like to contribute to our Financial Aid Fund to support expeditions for all youth, you can do so here.

You will be asked to make a deposit payment after you complete your online application. For final payments, double check the amount you owe with your Trip Coordinator, and go to our Expeditions Payment page to make an online payment.

If you would prefer to pay via cash or check, you can stop by the GCY office or mail checks to Grand Canyon Youth (2131 N First Street, Flagstaff, AZ, 86004). Please include your name and expedition name in your letter.

Grand Canyon Youth reserves the right to cancel any expedition and/or alter expedition dates due to weather, safety concerns, and/or any other unforeseeable circumstances. If GCY cancels your expedition, all payments will be refunded. If a participant cancels more than 45 days before the departure day, expedition payments will be refunded, less a 10% non-refundable deposit of the total expedition price. All other cancellations are ineligible for a refund, subject to the reasonable discretion of GCY in making exceptions to this policy as appropriate under the circumstances.

All Individual Expeditions begin and end at Grand Canyon Youth Headquarters in Flagstaff, Arizona. You are responsible for your travel to and from Flagstaff. If you are travelling from outside of Flagstaff, please use the Travel & Packing page to help you plan.

There are a variety of travel options into Flagstaff. If flying or taking ground transportation, GCY can have a staff member pick you up or drop you off at the Flagstaff airport or shuttle, bus, or train stop. Please check in with the GCY office before booking your travel to double check that dates and times are correct and to coordinate any support you need from GCY.

Most emergencies can be prevented and we will give safety orientations once youth reach the destination. Everyone is encouraged to take extra care in looking out for themselves and adhering to safety guidelines. GCY guides are certified Wilderness First Responders, and travel with a satellite phone and first-aid materials. Guides and Trip Coordinators will reinforce safety guidelines throughout the trip. If there is an incident, GCY office staff will work with guides to organize any needed support. If you are nervous about any aspect of the expedition, please contact us for more information.

How and what you pack depends on your expedition. Check out your Packing List to see what items you need and how you should pack.

If you don’t have any items on the packing list, GCY has many items available to borrow in our Gear Room. From river shoes to rain jackets, we have nearly everything on your packing list! Please check with us before purchasing any items. We understand that kids grow quickly, and purchasing outdoor gear can be a burden. Work with your Trip Coordinator to request certain items, or stop by Grand Canyon Youth and try things on for yourself.

The Gear Room is open Monday – Friday from 9 am to 5 pm. If you cannot make it during those hours, or live out of town, please contact GCY or work with your Trip Coordinator to make sure any gear you need meets you at your destination.

Please call our office to make an appointment, or contact us a list with sizes and we can have items ready to meet you at the start of your expedition.  

Yes. If you do not see an item on your Packing List, it is because we have intentionally left it off. Avoid bringing heavy clothing, towels, jeans, nice shoes, or leather boots. GCY expeditions are intentionally technology free, so please do not bring any electronics (cell phones, mp3 players, gaming devices).

Remember anything you bring may get lost or ruined! Leave behind all money, wallets, and other valuables (watches, jewelry, favorite clothes, etc.). If you need these items for traveling, GCY will collect and store them at our offices while you are on expedition. GCY will provide plenty of snacks, so leave all food and drinks at home as well.

Yes. GCY has Financial Aid funds available for every Individual Enrollment Expedition. Extended wilderness river trips are expensive endeavors, and some families and youth may need support. GCY, along with our donors, are proud to offer Financial Aid to participants who demonstrate financial or compelling need. There are no limits or cutoffs for requesting Financial Aid – we encourage anyone who needs help to apply. Everyone is qualified to apply for Financial Aid. The vast majority of applicants are awarded a portion of their request. Because funds are limited, please ask only for what you need. The Financial Aid Request form is available at the end of your online Youth Application, and includes fields and short answers for parents / guardians and youth to complete together and independently.

If you, or someone you know, would like to contribute to our Financial Aid Fund to support expeditions for all youth, you can do so here.

You will be asked to make a deposit payment after you complete your online application. For final payments, double check the amount you owe with your Trip Coordinator, and go to our Expeditions Payment page to make an online payment.

If you would prefer to pay via cash or check, you can stop by the GCY office or mail checks to Grand Canyon Youth (2131 N First Street, Flagstaff, AZ, 86004). Please include your name and expedition name in your letter.

Grand Canyon Youth reserves the right to cancel any expedition and/or alter expedition dates due to weather, safety concerns, and/or any other unforeseeable circumstances. If GCY cancels your expedition, all payments will be refunded. If a participant cancels more than 45 days before the departure day, expedition payments will be refunded, less a 10% non-refundable deposit of the total expedition price. All other cancellations are ineligible for a refund, subject to the reasonable discretion of GCY in making exceptions to this policy as appropriate under the circumstances.

Your child’s group is made up of their peers and Trip Coordinators (teachers/adult leaders). They will meet their guide crew once they reach their expedition destination. Many GCY guides are alumni of our programs! They may also have scientists or community members along for the expedition.

Overnight expeditions will typically sleep at a different camp each night. GCY will provide your child with a ‘sleep kit’, which includes a sleeping bag, sleeping pad, tarp, and sometimes a sheet. While all participants are encouraged to sleep out under the starry night sky, we also provide tents in case of weather or to accommodate other group considerations. 

Because we are committed to providing a supportive environment for all our participants, our camp boundaries and sleeping arrangements are not always based on binary gender decisions. Additionally, environmental or logistical factors out of our control may impact the camping arrangements we can provide. We know each group and camp will be different, so our Field Staff will work with your child and their group leader to create arrangements that respect and accommodate the needs of every individual.

Knowing how to swim is not a prerequisite for participating in a GCY expedition. We have served youth with a variety of abilities – from first-time swimmers to youth in wheelchairs. Whenever in water, participants will wear a personal floatation device (PFD).

GCY has served participants with a variety of medical needs and physical abilities. This includes youth with diabetes, cerebral palsy, seizure disorders, visual impairments and blindness, deaf youth, amputees, youth who use wheelchairs, and more. Our expeditions are for every youth, and we will work to support your child the best we can. However, if their condition is new or they are still learning to manage it, it might not be the right time now. If you have questions as to whether a GCY expedition is the right choice for your child, first review our Essential Eligibility Requirements and reach out to GCY.

Yes. GCY has a lot of experience serving youth with a variety of food allergies and dietary restrictions. We are able to accommodate most dietary needs. In certain cases, we may ask you send along some supplemental snacks or your child’s favorite allergy-friendly foods (e.g. favorite gluten-free bread). Please fill out the GCY application in a thorough and detailed manner to help us understand and support your child’s dietary needs.

How and what your child needs to pack depends their expedition. Check out their Packing List to see what items they need and how they should pack.

If you don’t have any items on the packing list, GCY has many items available to borrow in our Gear Room. From river shoes to rain jackets, we have nearly everything on your packing list! We encourage you to check with us before purchasing any items. We understand that kids grow quickly, and purchasing outdoor gear can be a burden. Work with your Trip Coordinator to request certain items, or stop by Grand Canyon Youth and try things on for yourself!

The Gear Room is open Monday – Friday from 9 am to 5 pm. If you cannot make it during those hours, or live out of town, please contact GCY or work with your Trip Coordinator to make sure any gear you need meets you at your destination.

Please call our office to make an appointment, or contact us a list with sizes and we can have items ready to meet you at the start of your expedition. 

Yes. If you do not see an item on your child’s Packing List, it is because we have intentionally left it off. Avoid packing heavy clothing, towels, jeans, nice shoes, or leather boots. GCY expeditions are intentionally technology free, so please do not send any electronics (cell phones, mp3 players, gaming devices).

Remember anything they bring may get lost or ruined! Have your child leave behind all money, wallets, and other valuables (watches, jewelry, favorite clothes, etc.). If they need these items for traveling, GCY will collect and store them at our office while your child is on expedition. GCY will provide plenty of snacks, so leave all food and drinks at home as well.

GCY operates using the “no news is good news” model. Your child will have many great stories to share with you upon their return. Many of our travel destinations have no cell phone service, and the only method of reaching the outside world is via satellite phone. Guides will only call out of the expedition if there is an emergency.

Most emergencies can be prevented and we will give safety orientations once youth reach the destination.  Everyone is encouraged to take extra care in looking out for themselves and adhering to safety guidelines. GCY guides are certified Wilderness First Responders, and travel with a satellite phone and first-aid materials. Guides and Trip Coordinators will reinforce safety guidelines throughout the trip. If there is an incident, GCY office staff will work with guides to organize any needed support. If your child is involved in an incident you will be contacted by the GCY office staff. If you are nervous about any aspect of the expedition, please contact us for more information.

In order to mitigate the risk of exposure to COVID-19 on expeditions, Individual Expeditions will only be open to participants who live in Coconino County, AZ. Use our contact form to sign up to be notified if we are able to open applications to non-Coconino County residents.

Additionally, for all participants on Individual Expeditions, GCY now requires that an adult responsible for each participant be within five driving hours of Flagstaff, AZ for the duration of the expedition. In the event of an evacuation, GCY will communicate with this adult who will take responsibility for the participant once off the trip.

GCY Office Overnight: In the past we have offered to host participants traveling into Flagstaff the day before their expedition and/or traveling out of Flagstaff the day after their expedition. In 2021, GCY will not be able to offer this accommodation to participants due to COVID-19 mitigation practices. All pre and post-trip accommodations will need to be managed by the participant. 

Unaccompanied Minors: Airlines have specific regulations regarding youth traveling on their own. Most companies will allow youth of 15 years and older to travel on their own without special supervision requirements, but please research what restrictions might exist when booking flights.

Travel Insurance can be helpful in the event of a missed or delayed flight, medical evacuation, or lost baggage.

After Expeditions: We ask that participants not congregate at the GCY office after their expedition has officially ended. Parents/Guardians will be notified with an estimated time of arrival. GCY staff will run a short debrief with the group; after that, parents/guardians should be present to take their youth home (for a much needed shower).